Outlook calendar issue...

How can I remove a meeting from my calendar, as the organizer, while leaving it on everyone else's?

It doesn't seem to be an option, but that can't be, can it? That would be stupid.

I've tried canceling it and removing the email addresses from the "to" line before "sending" the update, presumably to nobody, but the other participants still have the meeting removed from their calendars, which is no good.

Anyone know a way I can accomplish my intended task?

Thanks.

-Rob

Maybe use another account to create the meeting, list your account if you want it on your calendar?

To my knowledge, there is no way to do what you desire.

It is also frustrating that you can't reassign the meeting to another.

So, if you organized it you can ignore it or cancel it and have someone else start a new one.

quote:

Originally posted by ffips:
To my knowledge, there is no way to do what you desire.

It is also frustrating that you can't reassign the meeting to another.

So, if you organized it you can ignore it or cancel it and have someone else start a new one.

We ran into this with receptionist turnover.
No way to make the new user the organizer of the meeting/event.

^^^ Yeah that is why I suggested to create another account that you could log into to create the meeting and be the organizer and not pollute your main logon account/email calendar.

@smschulz, that works if one has the ability to add additional accounts. I can't as IT has things locked down.

@P250UA5, one way we have learned to work around this, with the blessing of IT, is to create a "generic" account like admin@work.com and then have IT turn it into a distribution group. Sometimes it goes to one person, sometimes many. Users (cogs) come and go, but in the end, the machine simply feeds the admin@work.com email and the correct "cogs" are engaged.

@BurtonRW, if you are dealing with IT, it might be possible to ask them to create a group calendar and give a select few access to being able to edit it. This would be similar to smschulz's suggestion.

I don't know what your intent is but if what you want is to not tie up your calendar time, you can edit the meeting to show that you are free for that time. That way, other people can invite you to a meeting for that time slot.

Mark it that you are Busy?

quote:

Originally posted by Rey HRH:
I don't know what your intent is but if what you want is to not tie up your calendar time, you can edit the meeting to show that you are free for that time. That way, other people can invite you to a meeting for that time slot.

It’s quite simple, really. I’m a trial attorney in a mid-sized firm and for the past 7-8 months, I’ve been taking the lead on calendaring a bunch of cases for myself and a couple of others. All sorts of crap goes on the calendar for each case - filing deadlines, conferences, depositions, court appearances, etc. - and that’s pretty much how we don’t miss things and plan out what we’re going to be working on for the upcoming days & weeks.

For various reasons, we’ve shuffled around some of the case assignments and I’m just trying to clean up my own calendar. Functionally, it’s all well and good to mark time as “free”, but it’s still a royal PITA for me, personally, to not be able to take a glance at my calendar and see what I’ve got coming up in the near future without having to read what case each entry is for.

I already make good use of the “categories” feature, so it’s all color-coded. The little availability/status bar on the left is also already in play, as depending on the category, I may be free, busy, out of the office, etc.

It really is idiotic that MS won’t let the meeting (organizer) be reassigned or allow the organizer to bow out.

I think my only option is going to have to be to make a list and have one of the paralegals create duplicate meetings so I can delete mine.

-Rob

To answer your question, no. You can’t do what you want. In the world of Outlook, you created it, you die with it.

You will need to create a different calendar.


When I ran the service department at Harbor, I had a separate calendar created. It was a separate user, with a shared calendar. The shared calendar was linked to all our accounts. All the service calls would be scheduled on that calendar.

I had complete permissions assigned to me. The techs had read only permissions.

The techs would use that as their primary calendar. When using my computer, it would be a secondary calendar on the left I would have to click on. When using my phone, I could choose it in the drop down and have it displayed or not.

As long as it wasn’t displayed, I wouldn’t get phone notifications.
As far as the computer, I turned off notifications from “Java Calendar”.

This was all done through Active Directory, so it took some support from the IT department to get it up and running. If you have a competent IT department, this should be rather simple for them.

quote:

Originally posted by BurtonRW:

It’s quite simple, really. I’m a trial attorney in a mid-sized firm and for the past 7-8 months, I’ve been taking the lead on calendaring a bunch of cases for myself and a couple of others. All sorts of crap goes on the calendar for each case - filing deadlines, conferences, depositions, court appearances, etc. - and that’s pretty much how we don’t miss things and plan out what we’re going to be working on for the upcoming days & weeks.

-Rob

In that case, I can tell you what you need based on my experience; your IT person should be able to set it up. I just don’t know the specific set up.

I’ll describe how it was set up and you can translate “admin assistant” to any group of people that you want to do the functions in your company. So the admin assistants could control meetings, even set up by other people. They don’t even have to be a member of the meeting. This is necessary when they have to move meetings around because some higher up wants a particular conference room. Of course, they would call the meeting organizer to discuss before doing so. Some conference rooms were under the control of specific admins and no one could book those rooms without going through the admin because those “belong” to the admin’s executive.

So I’m confirming that the functionality that you seek is available in Outlook. The software admin for outlook can set up this admin function and give a group of people the “power” to manage meeting resources such as time and room.

The way you described your problem makes sense. Any business would be faced with those issues - people coming or going, need to over write and the organizer is out of office, etc. - and Microsoft Outlook has been around long enough that they would have addressed this. If no one in your company can set this up, I’m sure you can temporarily hire a consultant. You didn’t go through law school to do admin work setting up meetings in Outlook. I hated settling up my own meetings as it was time consuming especially ad Hoc meetings that involved executives.

Also, for task deadlines, Outlook has this function where you can create a task then delegate or assign it to someone else and it shows up on their task. Each task has a start and due date / time along with a reminder date / time that can be changed as you progress. As the creator/assigner, you can see the status of the task.

Good luck.